Event planning
Planning and running events of any size: parties, weddings, reunions, meetups, workshops, conferences, fundraisers and community events, with budgets, venues, suppliers, guest lists, timelines, run-of-show and day-of coordination.
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- Build a conference programme
Turns accepted sessions into a conference programme grid across days, rooms and time slots, balancing tracks and room sizes, avoiding speaker clashes and building in breaks and changeovers.
- Build an event planning timeline
Builds a work-back planning timeline for any event from the date, with lead times for venue, suppliers, invitations, permits and final numbers, the critical path, owners and a final-week list.
- Build an event volunteer rota
Builds a shift rota for event volunteers or staff from roles and availability, with coverage per area, breaks, briefings, leads, buffers for no-shows and a message telling each person where to be.
- Choose an event date
Chooses a date for an event by checking holidays and religious observances, school terms, competing events, season and weather, venue and key people's availability, and the lead time needed.
- Community event planning track
Plans a volunteer-run community event such as a street party, school fair or fun run in gated steps - permissions, volunteers, publicity, safety, the day itself and a wrap-up with thanks and accounts.
- Compare event venues
Compares shortlisted event venues on true total cost, capacity for your layout, access times, curfews, catering rules, accessibility and backup space, with the questions to ask before holding a date.
- Event planner
Acts as a seasoned event planner who starts from purpose and audience, plans budget, venue, suppliers and the day as one system, and builds in buffers and backups. Use for any event.
- Manage event RSVPs
Sets up RSVP handling for an event - a tracker, deadlines tied to final numbers for suppliers, reminder and chase messages, expected no-shows, a waitlist and dietary and access needs.
- Manage stallholders for a market or fair
Sets up how an organiser recruits and manages stallholders for a market, fair or festival, with an application form, selection, pitch fees and allocation, rules, documents and the day's logistics.
- Plan an accessible event
Plans an event disabled and neurodivergent guests can fully join - access information up front, venue checks, captions and hearing support, quiet space, food, timing and on-the-day support.
- Plan an awards ceremony
Plans an awards night for a company, club, school or industry, with categories, nominations and judging, the evening's format and timings, winner logistics, scripts for presenters and fairness checks.
- Plan a class reunion
Plans a school or college reunion - finding classmates, date and venue, a break-even ticket price, RSVP tracking, a memorial moment and a programme for the night.
- Plan a conference
Plans a professional or community conference of one to three days, from purpose and format to programme, venue, registration, sponsors, budget, staffing and a work-back timeline.
- Plan a destination wedding
Plans a wedding abroad or far from home, covering legal marriage options, choosing a place, guest travel and costs, room blocks, local suppliers, a multi-day itinerary and what to do differently.
- Plan an event budget
Builds an event budget with fixed and per-head costs, the hidden extras, a contingency, low, expected and high attendance scenarios, a payment schedule and the cuts to make first.
- Plan event check-in and registration desk
Plans on-site check-in for an event, with desk layout and staffing for the arrival peak, badges, lists or scanning, walk-ins, VIPs, accessibility, problem cases and a paper backup if the tech fails.
- Plan an event floor plan
Plans a room or site layout for an event, choosing a set-up style, checking capacity with walkways and exits, placing stage, bar, food, registration and accessible routes, and listing what to measure.
- Plan event seating
Builds a seating plan for a dinner, wedding or gala from a guest list and constraints - who sits together or apart, access needs, children, the room - with table assignments and reasons.
- Plan event transport and parking
Plans how guests get to and from an event, with arrival modes, parking capacity, shuttles, public transport, drop-off, accessible arrival, peak flows, staffing, signage and pre-event travel info.
- Plan a hybrid event
Plans an event with an audience in the room and online at once - whether hybrid is worth it, audio and cameras, an online host, remote speakers, questions from both audiences and backups.
- Plan a leaving or retirement party
Plans a send-off for a colleague who is leaving or retiring, fitted to what they would enjoy, with format, guest list, collection and gift, speeches, a memory book and remote colleagues included.
- Plan a low-waste event
Plans an event that cuts waste and footprint where it matters most, with travel, food, single-use items, decor, signage, supplier asks, waste stations and a simple measurement, without greenwashing.
- Plan a networking event
Plans a networking event that gets strangers talking, with a format, a host's welcome, structured mixers, name badges, the room layout, support for newcomers and introverts and a follow-up.
- Plan an outdoor event weather contingency
Builds a bad-weather plan for an outdoor event, with forecast checkpoints, go, move or cancel triggers for rain, heat, wind and lightning, the indoor or covered fallback, supplier terms and messages.
- Plan a recurring meetup
Plans a monthly or regular meetup series - format, cadence, host venues, a speaker pipeline, an organiser rota that prevents burnout, a code of conduct, newcomer welcome and simple measures of health.
- Plan a virtual event
Plans an online-only event such as a summit, workshop or celebration, with the platform choice, time zones, a shorter format, engagement, speaker tech checks, moderation, captions and a backup plan.
- Plan a wedding
Builds a wedding plan with a budget split, a timeline from engagement to the day, a vendor checklist, guest list management and a run of show for the day itself, flagging what to book first.
- Plan a work end-of-year party
Plans a company end-of-year or holiday party that includes everyone, covering timing across faiths and shifts, format, budget, alcohol and conduct, access, remote staff and getting home.
- Postpone or cancel an event
Helps an organiser decide whether to postpone, scale down or cancel an event, then plans the steps: contracts and insurance to check, supplier talks, refunds or transfers, and messages to guests.
- Price event tickets
Sets ticket prices and tiers from an event's costs and audience - break-even, early-bird, concession, group and supporter tiers, fees, refunds and transfers - with a sales tracker.
- Run a call for speakers
Sets up a call for speakers or proposals for a conference or meetup, with the call text, submission fields, review rubric, anonymised review, diversity outreach, timeline and decision emails.
- Run an event debrief
Turns notes, feedback, attendance and budget figures from a finished event into a debrief - results against goals, what worked, what to change, supplier notes, incidents and a file for next time.
- Write an event risk assessment
Writes an event risk assessment covering crowd flow, fire and evacuation, weather, food, alcohol, children, temporary structures and medical cover, with controls, owners and an emergency plan.
- Write a run of show
Writes a minute-by-minute run of show for a live event, from load-in to load-out, with cues for sound, lights and screens, owners, buffers, a hard stop and what to do when a segment runs over.
- Write a speaker briefing pack
Writes the briefing pack sent to confirmed speakers, with session details, timings, slide and AV specs, arrival and green room, travel and expenses, accessibility, recording consent and contacts.
- Write a supplier confirmation pack
Writes the final confirmation sent to each event supplier before the day, with timings, access and load-in, contacts, numbers, specs, payment status and changes, plus a tracker of who has confirmed.
- Write wedding website copy
Writes the pages of a wedding website - welcome, schedule, travel and stay, dress code, gift and registry wording, FAQs and RSVP instructions - clear for every guest.
Not: the menu or cooking (cooking); invitation and signage design (graphic-design); speeches and vows (public-speaking); games for the event (trivia).