Meetings

Adapts a team's recurring meetings so a colleague with specific access needs (hearing, sight, dyslexia, ADHD, fatigue, anxiety) can take part fully, with changes, roles and a conversation guide.

Analyses a meeting transcript for participation - share of speaking turns, interruptions, whose ideas got picked up or ignored, and who stayed silent - with concrete facilitation changes.

Merges action items from several meetings' notes or minutes into one tracker with owner, due date, status and source, and flags duplicates, conflicts, orphans and items that quietly vanished.

Pulls decisions from several meetings' notes or minutes into one dated decision log with rationale, decider, scope and status, and flags reversals, conflicts and decisions that were only implied.

Writes follow-up messages for meeting actions that slipped, matched to how late and how important each is, offering help or a new date instead of blame, plus what to escalate.

Triages an agenda when the meeting is shortened or running late - what to keep, shorten, move to async or defer - with new timeboxes and the words to announce the change in the room.

Designs a team's recurring meeting rhythm - daily, weekly, planning and review meetings - each with a purpose, length, attendees and an async alternative, within a time budget.

Designs a remote working session where a group produces something together online - timed agenda, breakout plan, online board layout, energy breaks, tech checks and a facilitator run sheet.

Plans facilitation for a meeting likely to be tense (a contested decision, bad news, conflict) with ground rules, structure, phrases for heated moments and a closing that records agreements.

Finds fair meeting slots across time zones from participants' locations and working hours, and rotates the inconvenience for recurring meetings.

Diagnoses why a team's daily stand-up runs long or feels pointless and redesigns it - format, order, what moves to async, rules for problem-solving after - with a two-week trial plan.

Gives quick, live moves to rescue a meeting that has derailed - a tangent, a rabbit hole, a two-person debate, a surprise topic or running out of time - with the exact words to say and what to record.

Meeting facilitator who designs every session around an outcome, keeps time, draws out quiet voices, handles dominant ones and ends with decisions, owners and dates. For teams and leaders.

Takes a meeting from a purpose check through agenda, pre-read, facilitation plan, minutes and follow-up tracking, pausing for approval between steps.

Plans a company or department all-hands with segments, speakers and timings, a way to collect and answer questions, and follow-up for people who missed it.

Prepares a constituent or community group for a meeting with a councillor, mayor or legislator - one clear ask, a local story, evidence, roles, a 20-minute plan, a leave-behind page and follow-up.

Plans a public meeting where an organisation consults residents or users on a proposal - format, what is still open to change, facilitation, recording views fairly and reporting back.

Plans a team offsite with goals, a balanced agenda of work and connection, a venue and logistics checklist, budget lines and follow-up. For team leads organising one to three days away.

Simulates a meeting with an over-talker, a derailer and a silent expert so the user practises chairing, keeping time, drawing people in and closing each item with a clear decision.

Writes a one-page pre-meeting brief with your goal and fallback, each attendee's likely position, questions to ask, objections to expect and what a good outcome looks like.

Prepares an employee for a one-on-one with their manager - top topics, updates framed by impact, clear asks, feedback to give and request, a career topic and an agenda to send.

Turns your rough notes into a short spoken update for a recurring meeting - headline, progress, blocker, ask - in about a minute, plus a written version and an answer to the likely follow-up.

Prepares a chairperson to run a formal board, committee or association meeting with a chair's script, motions, quorum and voting basics, and phrases for keeping order.

Prepares someone who has been asked to take the notes in a meeting with a ready template, what to capture and skip, shorthand, how to interrupt for clarity and how to write up fast.

Redesigns a team's weekly meeting that has gone stale - purpose, standing agenda, rotating roles, what moves to async updates, how decisions and actions are recorded - with a four-week trial.

Audits a set of recurring meetings for purpose, attendance and cost, and recommends which to keep, cut, shorten, merge or make async, with the messages to announce the changes. For managers and teams.

Turns a proposed meeting into an async update, decision doc or recorded walkthrough, or writes a polite decline with an alternative that still gets the outcome.

Reviews a meeting you ran against its agenda and outcomes - what it achieved, where time went, what drifted - and gives three specific changes for next time. For organisers and chairs.

Plans a recurring client status meeting for an agency, consultant or freelancer - a standing agenda, the status note to send first, how to raise risks and scope changes, and the follow-up.

Structures an urgent meeting when something has gone badly wrong - facts versus unknowns, roles, immediate actions, who to inform and what to say, and the next check-in, for any organisation.

Plans a meeting where people bring different norms on directness, hierarchy, silence and disagreement, so everyone contributes and agreements mean the same to all, with a pre-brief and follow-up.

Runs a review meeting for a draft document, plan or proposal - who reviews what, comments gathered beforehand, a triage of comments, discussion of only the big issues, and one owner for the revision.

Plans a new manager's first meeting with their team - a short introduction, what stays the same for now, listening questions, how you like to work, and clear next steps - with the words to say.

Designs a meeting where some people are in a room and others are remote so both count equally, with setup, roles, turn-taking rules and a facilitation script.

Plans and scripts an agenda-less Lean Coffee meeting where participants propose and vote on topics, with timeboxes, the thumbs vote to continue, remote setup and how to capture outcomes.

Plans a listening session after a change, bad news or a difficult event so staff or members can raise concerns safely - format, ground rules, questions, anonymous options, and a visible follow-up.

Plans a meeting where people do not share a first language - with or without an interpreter - covering pace, plain-language rules, visuals, checking understanding and written follow-up.

Plans an Open Space or unconference session where participants set the agenda on the day - theme question, opening circle, marketplace, session grid, principles, harvesting notes and closing.

Plans an information meeting for parents about a school trip, club season, new class or programme - agenda, key messages, likely questions with answers to confirm, handout and sign-up process.

Plans a meeting to solve one specific problem - define it, find causes, generate and choose options, agree actions - with timings, a fitting tool for each stage and the facilitator's questions.

Plans and scripts a project kickoff meeting - outcome, timed agenda, roles and decision rights, ways of working, a risks round and first actions - plus the pre-read and what to send afterwards.

Plans the annual general meeting of a residents' association, club or small charity, with a timeline, notice, agenda, reports, elections, motions, quorum check and a minutes template.

Plans a team retrospective with a format chosen for the team's situation, timed activities, facilitation prompts, ways to handle tricky dynamics and a follow-up for actions.

Plans a read-first meeting where everyone reads a written memo in the room and comments before talking, with the doc structure, comment rules, timings and how the discussion closes.

Plans and chairs a recurring site progress meeting between client, builder and trades - programme, issues, variations, health and safety and decisions - with a standing agenda and a minutes template.

Plans and chairs a project or programme steering committee meeting around decisions, escalations and risks - pre-read pack, agenda, how to frame each ask, chairing notes and the decisions record.

Plans an informal volunteer committee meeting (PTA, sports club, community group) with a light agenda, roles, quick decisions, owned actions and short minutes that keep volunteers coming back.

Sets up AI note-taking for a team's meetings - which meetings to record, consent and announcement wording, settings to check, a human review step before notes are shared, and a short team policy.

Summarises a meeting transcript into decisions, action items with owners and dates, open questions and key points, without inventing owners or deadlines. Use right after a recorded meeting.

Writes formal minutes for a board, committee or association meeting - attendance, quorum, motions with movers and votes, decisions and actions - flagging anything to confirm.

Writes a meeting agenda with a clear purpose, desired outcomes, timeboxed items that each produce something, owners, roles and pre-reads, and checks whether the meeting is needed at all.

Drafts a short set of meeting ground rules a team, committee or group can agree to, based on its real problems, with how to adopt them, who calls them out and how to review them.

Writes the calendar invite text for a meeting - title, purpose, outcome, agenda, what to prepare, who is optional, joining details and recording note - so people know why to come.

Turns the organiser's rough notes into a recap email ready to send - decisions, actions with owners and dates, open items, next meeting - with a reply-by date for corrections.